Office Administrator

Prerequisites

• High school diploma or recognized equivalent
• College or University education or equivalent experience
• Minimum 2-3 years of Administrative support experience.

• Proficient in Microsoft Outlook, Word & Excel

• Proficient Data Entry and 10 key
• Advanced organizational, and time management skills
• Experience taking minutes / notes for meetings is preferred
• Advanced communication, problem solving, and analytical skills.
• Valid driver’s licence
• Criminal background check, Drug Screen,  and Post Offer Pre-employment physical

Budget Responsibility

• Fulfillment of Divisional and Corporate goals and objectives
• Assist / organize team member appreciation events
• Ensure accounting assignments are completed daily
• Ensure Health & Safety procedures are administered

General Responsibility

• Ensure A/R and A/P paperwork is completed on time
• Ensure pre-invoices are sent on a weekly basis for invoicing
• Ensure payroll is sent to Human Resources for processing
• Data Reports: KPI’s, External Reports, Internal Reports
• Responsible for transmission of contracts to customers for signature
• Maintaining filing systems
• Schedule Health & Safety  meetings and ensure H&S postings are current
• Coordinate meetings and record meeting minutes.
• Track absenteeism and  discipline records according to TFT’s Policy Manual
• Track history of lost time accidents and First Aid Incidents
• Advise Human Resources on accidents/ injuries and submits investigation forms
• Ensure all documentation is maintained and records keeping documents are sent to HR
• Other relevant duties

Direct Responsibilities

• Ensure A/R and A/P paperwork is completed on time
• Ensure pre-invoices are sent on a weekly basis for invoicing
• Ensure payroll is sent to Human Resources for processing
• Data Reports: KPI’s, External Reports, Internal Reports
• Responsible for transmission of contracts to customers for signature
• Maintaining filing systems
• Schedule Health & Safety  meetings and ensure H&S postings are current
• Coordinate meetings and record meeting minutes
• Track absenteeism and  discipline records according to TFT’s Policy Manual
• Track history of lost time accidents and First Aid Incidents
• Advise Human Resources on accidents/ injuries and submits investigation forms
• Ensure all documentation is maintained and records keeping documents are sent to HR
• Other relevant duties

We thank all applicants for their interest. However, only applicants selected for an interview will be contacted.

We are an equal opportunity employer and are committed to providing employment accommodation. If contacted for an employment opportunity, please advise Human Resources if you require any accommodations.