Executive Assistant

Job Location: Corporate (Tillsonburg / Ingersoll area)

Shift: Ability to work a flexible work schedule

Wage: $60,000 - $70,000

Prerequisites

  • Grade 12 diploma/ GED required: Post Secondary Diploma in Business Administration, or relevant discipline.
  • 5-7 years’ experience in a Senior Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Excellent people skills required to interact with a wide variety of individuals and personalities.
  • Organized with a keen diligence and accuracy.
  • A well-defined sense of diplomacy, including conflict resolution and people management skills.
  • Advanced communication skills, both verbally and written with strong computer skills
  • Initiative-taking, effective problem solving, strong organization and time management skills.

 

Budget Responsibility

None

General Responsibility

• Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
• Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
• Assist with employee engagement activities, events, programs and communications.
• Prepare draft reports, background documentation, and research.
• Coordinate office activities.
• Review, evaluate, and distribute priority correspondence for executive team.
• Facilitate communication from department managers and business unit leaders.
• Take and transcribe dictation notes.
• Prepare and review presentations.
• Perform other duties as required

Direct Responsibilities

• Provide direct administrative and office management support to all members of the executive team, as directed.
• Maintain work schedules and calendars of executive management team.
• Present a positive and professional image of the corporate office to all visitors, suppliers and inquiries.
• Maintain absolute confidentiality

Physical Responsibilities

• May be required to repeatedly lift, push, or pull up to 50 lbs unassisted.
• May be required to lift between 50-75 lbs assisted.
• Frequent use of hands, lifting, bending, stooping, twisting, standing, and reaching may occur.
• There may be some stepping up, stepping down and carrying

Hazards/PPE

  • Office hazards minimal
  • Lift Truck Traffic
  • Warehouse related
  • CSA approved safety shoes
  • CSA approved safety vest
  • CSA approved safety eyewear
  • Hazards (physical, biological, chemical, musculoskeletal, psychosocial and safety)  and PPE as identified by Company policies, procedures and practices

We thank all applicants for their interest, however, only applicants selected for an interview will be contacted

TFT Global Inc. is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation

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